Clover Hill is a wonderful community nestled at the foot of the mountains in scenic Frederick, Maryland. Located just minutes from Historic Downtown Frederick and conveniently located to Baltimore, MD and Washington, DC. Clover Hill is home to 1,120 single family homes and boasts a beautiful, 13-acre park in the middle of the community.
September 5, 2020
Annual Meeting Notice
Dear CHCA Member(s):
The 2020 Annual Meeting of the Clover Hill Civic Association, Inc (CHCA) will be held via ZOOM – due to the current COVID-19 restrictions - on Tuesday, October 13, 2020 at 7pm. The purpose of the meeting will be to review the operations of the Association and to elect the 2020 Officers & Directors.
You will need to register in advance for the Zoom meeting. To do so, please visit:
After registering, you will receive a confirmation email containing information about joining the meeting. You will also receive a clickable link to register if you are on the CHCA email distribution list. If you are not receiving CHCA emails at this time, please email email@example.com with your property address and email to be added.
Please navigate to Organization > Newsletters > Clarion - Fall 2020 on this site for the Agenda (pg. 4), Proxy and Ballot (pg. 23). It is encouraged that residents attend the meeting. However, due to the format of the Zoom meeting, we do ask that all members – whether you plan to attend the meeting, or not - complete the proxy in advance to establish quorum. The Bylaws require that 10% of the members in good standing (69 homeowners) must first be present in person or by proxy to commence the annual meeting.
If you would like to have your vote count toward the election of the 2021 Board of Directors, we also ask that you complete the ballot portion of the proxy. You may return your proxy and ballot to CHCA one of 3 ways:
Via email: firstname.lastname@example.org
Via mail: P.O. Box 1429, Frederick, MD 21702
Hand-carrying it to the CHCA office, located at the Clubhouse at 8122 Glendale Drive and dropping it in the red mailbox on the front steps.
If you assign your proxy to the Managing Agent it will be used for the purpose of establishing a quorum only. If you assign your proxy to a member of the Board of Directors or an Association member it can be used for voting.
If quorum is not achieved you are hereby notified that the meeting will be adjourned and a second meeting will be called to order at 7:15PM on October 13, 2020. All members present in person or by proxy will constitute quorum.
The proposed 2021 Budget (pg. 5) and the proposed 2021 slate of Officers & Directors (pg. 4)can also be found in the Fall 2020 issue of the Clarion.
The Board of Directors has recommended that the proposed budget be approved and the slate of Officers and Directors be elected.
If you have any questions regarding this notice please do not hesitate to contact me. We look forward to seeing you on October 13th. Thank you for your cooperation.
May 15, 2020.
FAQ's Related to the Clover Hill Park
March 15, 2020
We understand many residents are concerned with the current COVID-19 outbreak worldwide.
At this time the Clover Hill clubhouse will be closed to community activities and rentals indefinitely, until the state of emergency in the state of Maryland is lifted.
We will assess and make announcements moving forward regarding the operating status of the clubhouse.
This cancellation includes yoga, Zumba, quilting, scouts and any other group usage or rental of the clubhouse.
This was not an easy decision to make, but as a community space, we feel we have the responsibility to do our part to maintain public safety and limit the risk of exposure to our residents.
Thank you for your cooperation and understanding.
For more information about the COVID-19 Outbreak from the Maryland Department of Health, please visit: